24/25 - SSC Clubs - Setup + Guides links (INTERPODIA ADMIN ONLY)

Here is the link to the English material and here is the link to the French material. Note that SSC’s guides and information packages will be updated regularly.

General Infos

1- Registration pathways

• Pathway 1: The club is using Icereg for their club fees

  Click here to read the document describing the pathway

  • Option 1: All registrations and memberships will be paid by credit card

  • Option 2: Most registrations will be paid by credit card but will require payment groups for official/ coach or/and volunteer

• Pathway 2: The club isn't using Icereg for their club fee

  Click here to read the document describing this pathway 
  

  • Option 1: All registration categories will be at $0, all membership fees will be paid by credit card

  • Option 2: All registration categories will be at $0, and most membership fees will be paid by credit card, but the club can request to have a payment group for official/coach/ volunteer

  • Option 3: All registration categories will be at $0, all membership fees will be added to a payment group

(open image in a new tab to see the full-screen version)

2- Payment processors & processing fees 

Club using Pathway 1 must have either a Wepay, Stripe or PaySafe account.

• WEPAY Fee structure:
  Online: 34
  Offline Debit, Cheque, Cash, Unknown: 35
  
• STRIPE Fee structure:
  Online: 36
  Offline Debit, Cheque, Cash, Unknown: 37

Benefits of using Stripe:

It allows clubs to split the processing fees with their users (requested by PVQ and their clubs). This is possible because Stripe directly charges the credit card fees (2.9% + $0.3) to the organizer.

We can only control who pays the Icereg fees using User pays or Organizer pays of the event or the morg.

• PAYSAFE Fee structure:
  TBD

3- Sanctioning submission management 2024/2025 season

Here are the steps to follow after receiving a sanctioning application:

1.  Make sure the club dashboard has been properly cloned for the new season. If missing, you can clone the club from last season and create the affiliation tab - DO NOT CREATE A NEW AFFILIATION NODE

2. On the 2024/2025 club dashboard, add/update the Superadmin note with the following format:

3. Setup the dashboard based on the registration pathway: 

Pathway 1:

• The club must have either a Wepay, Stripe or PaySafe account active
• Check if the fee structure and taxes are set properly on the e-org
•  If the club is requesting a payment group, please refer to this section
• If the club is based in Manitoba, please complete the minor registration setup as described here. Don't forget to add this setup info in the super admin note
• Check if the club gave any extra instructions in the comments section 

Pathway 2:

• All registration categories should be set to $0, no payment processor is needed
• If the club is using Pathway 2 option 3 (payment group only), please refer to this section
• If the club is using Pathway 2 option 2 (credit card + payment group for specific membership option), please refer to this section
• Check if the club gave any extra instructions in the comments section

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