BC Weightlifting - How to manage my club registrations?

1st step : Communicate with your members

You will need to communicate your club membership unique link so that clubs can start registering. 

1 - Email your members with the info they need

• The registration link : https://2mev.com/#!/memberships/bc-weightlifting-association-club-memberships
• Instructions on how to start the application process : https://support.interpodia.com/knowledge/bc-weightlifting-how-to-purchase-my-club-membership

2nd step: Manage your applications/queue

1- How to access my queue

Once login on your account, go to tools -> dashboard and then "permits" 

2- Manage my list of existing applications

In your permits/applications menu, you'll have access to all the on-going application

Permit/Application status:

There is 3 main status you will see:

• Incomplete: it means someone started an application but did not finish it yet, or did not complete the payment / It's up to you to decide if you want to follow-up with applications that have been incomplete for a while
• Waiting for approval: the application has been paid for and submitted / It's now up to you to review it
• Approved: Once reviewed, you can change the status to "approved"

3rd step: Review an application 

By clicking on the small arrow on the right side, you'll access an overview of the application

To review the entire application, follow "permit/application details":

From there, you have access to the permit status, you also have the option to add a permit/application pending status with explanatory notes. 

1- Permit/Application management tab

From there you can: 

• Resend confirmation email:
  

• Check the listing information: 

• Check the permit/application information 

• Check the applicant information (who submitted the permit/application)

• Check if any applicable waiver has been signed

• Add comment for internal purposes, or to update the applicant

• You can send a notification email to the applicant directly from the application process - if you have regular follow up email you send each time you can save them as a template

Once you've selected a template, just select "compose email" to finish writing the email, it will trigger an email pop-up window:

• Add supporting documentation if relevant 

2- Permit/Application tab: question answers

From that tab, you'll be able to check all the information that the applicant gave during the application process. You can either generate a PDF if needed, or edit any answer.

4th step: Notify 2M

Once you have reviewed and approved a club application by changing its status you can notify 2M so that the club can be set-up and appear on the directory.

1- Refer to this SHARED DOC each time you approve a new club, denote it in the Sanction approved by BCWA on 2M column :

2- Tag your 2M contact (info@2mev.com / cecile@2mev.com) on the document

3 - You are done! 

Next 2M will reach out to the club admin to set up the club according to their needs and if they are using 2M for their own registrations or not - the club will be added to the directory page.