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      SoccerReg - How to use payment groups/invoices

      A payment group contains the list of transactions for all the registrations that were uploaded for a league/association for a specific season. 

      For example, there is a payment for the NORTHERN INTERIOR YOUTH SOCCER ASSOCIATION  for their 23/24 PRIMARY SEASON

       

      Invoices

      In each payment group, you will find an 'Invoices' section. 


      Using the date/time range filter, you will be able to generate invoices for the date range you want. Screenshot 2023-09-20 at 10.51.23 AM

      Note that the transaction date used by these filters is the upload date

      The invoices that you generated can then be found below under 'Generated invoices'
      Screenshot 2023-09-20 at 10.51.45 AM

       

      How to mark payment received using the 'Assign Administration fee' button

      To record a payment you received from a league/association, you can use the 'Assign Administration fee' button. 

      Here is how:

      1. You need to go to BC Soccer's financial dashboard > Admin fees tab
      2. On this page, click on 'Add Administration fee'
        Screenshot 2023-09-20 at 10.57.43 AM
      3. Enter details about the payment you received from the league/association (You should always select 'Organizer pays' under Fee Structure and Tax Structure.
        This example shows that BC Soccer received a $10.000 CAD payment from the Northern Interior Youth Soccer Association. 
        Screenshot 2023-09-20 at 11.10.48 AM
      4.  Click on Save
      5. Go to the relevant payment group for which you received the payment (eg. https://soccerreg.ca/management/tools/#!/dashboard/110/payment)
      6. Click on Assign Administration Fee
        Screenshot 2023-09-20 at 10.56.10 AM
      7. Select the admin fee you created for this payment
        Screenshot 2023-09-20 at 11.08.16 AM
      8. Click on Assign Fee
      9. After that, the payment you received will be recorded against the payment. That means that if the payment group balance was $100.000 before you assigned the fees, the balance will now be $90.000.