SnowReg- How to manage the Covid-19 declaration for my members?

As a club/PTSO, all your current activities need to follow the Covid-19 requirements. Please find below how to have your members meet those requirements.

Your club/ptso organization has been given a new "CLUB/PTSO NAME - Activity registration (Covid-19 Declaration)" event for you to manage your members' COVID-19 registrations.

Please find below the steps to manage your COVID-19 declaration event.

Content

The default content is :

As part of the *NSO NAME* Return to Play Guidelines it is important that anyone who participates in a club activities must register themselves so they complete a COVID -19 self declaration form and we can track attendance.

It will appear on the club activity registration page here: 

To update or add this content, go to your event dashboard -> registration configuration -> content and edit the "registration page description - top": 

Registration rules

We've added a registration rule that is forcing your member to complete the COVID-19 - Self-Declaration Form as they confirm their registration to your activity.

Registration categories

For each new activity that your club will be offering, you need to create a new registration category as follow: 

Go to registration configuration -> registration categories 

If you're managing your 1st activity then you have to :

1- Click "view/edit" on the template category, that will trigger the category update window

2- Update the name at the top, and save

Manage which categories are available at the time

Once you've created one category per event/activity you're running - you can choose which one will be available for people to register at a certain time. 

To do so, go to your event dashboard -> registration configuration -> registration categories 

Click on view/edit of the category you want to manage. Change the status: 

• Open: Will be available for people during their registration process
• Close: Won't show up during the registration process

Contact your members

Once you've created your new category/activity, please send out to your members the registration link that can be found in the event listing tab: 

To easily send that link again to all registrants a day before the activity takes place go under configuration > content  > Registration Confirmation Email Body 

You can edit the content of the email and add your registration link and click on resend all confirmation emails.

Get alerted if a member is at risk 

When your members complete their registration they will have to answer to the following questions : 

Each time a person answers ''YES'' and is identified as a person at risk, as a club admin you will receive email alerts to let you know one of your members cannot participate in the activity so that you can take the measures needed.